Primary Purpose:

Direct and manage the purchasing and procurement activities of the district. Ensure compliance with applicable state and federal laws and regulations governing school district purchases of goods and services.

Education / Certification:

1. Bachelor’s degree in business or accounting

Experience / Other Requirements

1. 3 years professional-level purchasing agent experience in public sector
2. 2 years of experience minimum in K-12 public education

Special Knowledge / Skills:

1. Knowledge of competitive bidding statutes and purchasing procedures
2. Knowledge of accounting and auditing principles
3. Proficiency skills in keyboarding and file maintenance
4. Ability to work with numbers in an accurate and rapid manner
5. Ability to use software to develop spreadsheets, databases, and do word processing
6. Ability to supervise personnel
7. Effective organizational, communication, and interpersonal skills
8. Skyward software experience preferred
9. Ability to build rapport and collaborate with district and department staff

Major Responsibilities and Duties:

Purchasing

1. Oversee purchase of materials and equipment for the district by competitive bids, competitive sealed proposals, requests for proposals, government catalog contract purchases, informal quotations, and negotiations following established district criteria and in compliance with state and federal procurement laws.
2. Oversee preparation of all bidding documents, including notice and instructions to bidders, specifications, and forms of proposals.
3. Evaluate formal bids and make recommendations for the awarding of contracts to the Executive Director of Finance & Chief Financial Officer for school board approval.
4. Obtain and evaluate comparative prices and quotations. Make purchasing decisions based on information obtained.
5. Develop and maintain vendor and bidder lists and approve additions.
6. Approve purchase orders and monitor all purchase requisitions to ensure accuracy of information, calculations, and budget coding.
7. Administer contracts and handle adjustments with suppliers, including replacement of material not conforming to specifications, cancellation of orders, and receipt of proper credit.

Personnel Management

1. Select, train, evaluate, and supervise purchasing and warehouse staff and make recommendations relative to assignment, retention, discipline, and dismissal.

Administration

1. Work cooperatively with district personnel to determine specific requirements and assist in locating necessary goods and services.
2. Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable accounting records.
3. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

Supervise, evaluate, and recommend the employment of purchasing staff.

Equipment Used:

Standard office equipment including personal computer and peripherals

Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
2. Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
3. Lifting: Occasional light lifting and carrying (less than 15 pounds)
4. Environment: May work prolonged or irregular hours
5. Mental Demands: Work with frequent interruptions; maintain emotional control under stress