Primary Purpose:

To act as the accounting specialist for the Construction and Planning department. Providing clerical services, managing office activities and records retention.

Education / Certification:

1. College Diploma Preferred
2. Accounting Degree or Equivalent Experience Preferred

Special Knowledge / Skills:

1. Proficient skills in typing, word processing, and file maintenance.
2. Ability to keep confidential information.
3. Effective communication and interpersonal skills.
4. Ability to make independent decisions.
5. Ability to deal with the general public.
6. Good organizational skills.
7. Ability to use personal computer and software to develop spreadsheets, databases, word processing, PowerPoint (including Microsoft Office, Adobe Pro, Microsoft Publisher, and District Accounting Software.
8. Ability to quickly learn new programs.
9. General understanding of school bond programs.

Experience / Other Requirements:

1. Three years of Clerical / office experience, preferably in a public education environment.
2. Accounting or bookkeeping experience is required.
3. Experience in a Public Education environment is preferred.

Major Responsibilities and Duties:

1. Responsible for all Department accounting, including bond program purchase orders and invoicing.
2. Answers incoming calls, takes reliable messages, and routes to appropriate staff.
3. Receives, sorts, and distributes mail and other documents to Department staff.
4. Creates, proofreads, copies, files, and distributes all correspondence for the Department, to include memos, letters, and official documents.
5. Orders supplies for the department.
6. Prepares monthly budget/expense reports for the department.
7. Assistance administrators on projects as needed.
8. Communicates changes in policies and procedures.
9. Keeps all assigned files, documentation, and forms, current.
10. Schedule appointments for department administrators.
11. Responsible for properly maintaining district records, adhering to all policies set forth by the district for records maintenance, and learning the records retention schedule for department’s records.
12. Other duties as assigned.

Supervisory Responsibilities:

None.

Equipment Used:

Computer, scanner, calculator, copiers, & fax machines.