Primary Purpose:
Assists in administering the payroll affairs of the District to provide the most efficiency of payroll functions.

Education / Certification:

1. High school diploma or GED Certificate.
2. Thirty (30) semester hours of college credit with some business orientation or equivalent business school training is preferred.

Special Knowledge / Skills:

1. Good communication skills.
2. Knowledgeable about computers.
3. Basic knowledge of accounting. Working knowledge of income tax laws, insurance, payroll, and payroll-related federal and Texas Education.
4. Knowledge of Texas Education Agency rules and regulations.
5. Ability to get along with people and communicate with stressed employees.
6. Must be able to maintain strict confidentiality of payroll information.

Experience / Other Requirements:

One year of successful experience in a payroll position preffered.

Major Responsibilities and Duties:

Payroll

1. Keeps complete and systematic set of computerized payroll records.
2. Prepares and maintains master payroll records.
3. Posts identifying information along with salary, payroll deductions, and other information to records. Enters changes as they occur.
4. Submits payroll computer input for processing.
5. Prepares quarterly and annual withholding tax reports and statements.
6. Prepares quarterly unemployment and worker’s compensation reports.
7. Prepares checks for payroll deductions: withholding tax, teacher retirement, life insurance, health insurance, annuities, professional dues, and other deductions.
8. Inputs changes to W-4s, direct deposits, deductions.
9. Files all payroll records in docuware.
10. Prepares monthly payroll summary.
11. Maintains leave balances.
12. Inputs Transportation, Maintenance, Child Nutrition, Child Care and Tutoring payrolls.
13. Processes district’s substitute payroll with assist of Substitute Specialist.
14. Assists with substitute payroll.
15. Inputs extra-pay (including field trips), payroll docks, and stipends.
16. Prepares balances and issues W-2s.
17. Balances payroll, sorts, and stuffs payroll checks.
18. Prepares balances and issues W-2s.
19. Prepares necessary information for payroll transfers.
20. Implementation, training and coordination of electric timekeeping system

Teacher Retirement System:

1. Prepares monthly reports.
2. Assists employees with questions and forms.
3. Prepares payment of funds withheld to Teachers Retirement System.

Professional Growth and Development

1. Develops needed professional skills appropriate to job assignments.
2. Demonstrates behavior that is professional, ethical, responsible, and serve as a role model for all District staff.
3. Responsible for properly maintaining district records, adhering to all policies set forth by the district for records maintenance and learning the records retention schedule for department records.
4. Other duties as assigned.

Supervisory Responsibilities:

None.